• Outdoor Facility Rental Request Form

    Outdoor Facility Rental Request Form

    loudoun.gov/PRCS

  • Please complete and submit this form and a PRCS staff member will contact you regarding availability and pricing once your request has been reviewed.

    All rentals must be paid in advance.
  • Date*
     - -
  • Type of Facility Requested*

  • Forms must be submitted no less
    than 30 days in advance of the event.

    Please allow 3-5 business days for the Special Events Team to review the information and respond to your request.

  • If you wish to rent a pavilion at a PRCS facility all rentals are done online at:

     https://www.loudoun.gov/pavilions.

    You may contact the main office at (703)777-0343 for more information.

  • Type of Sports Facility Requested*
  • Type of Event*
  • Do you know which facility you would like to host your event?*
  • Do you anticipate your event to need any other Loudoun County Department for logistical support?*
  • Format: (000) 000-0000.
  • Start Date of Rental*
     - -
  • End Date of Rental*
     - -
  • Preferred Rain Date*
     - -

  • Please complete and submit this form no later than three (3) business days prior to your first desired rental date(s).

    Requests submitted less than three (3) business days in advance will not be honored.

     

  • Start Date of Rental (Must be at least three business days from today)*
     - -
  • Will your event be open to the public or reserved for a specific group?*
  • Ticket Charge per person*
  • Does this event have sponsors?*
  • Will a stage/stages be set for the event?*
  • Will a sound system be set for the event?*
  • Will inflatables, mechanical rides, bleachers, tent structures, or other similar amusements be set for the event?*
  • Will you be providing a power source (i.e. Generator) for your event?*
  • Does your event involve the use, sale or consumption of alcoholic beverages?*

  • ** Note: The use, sale or consumption of alcohol is only permitted at Franklin Park Performing and Visual Arts Center, Loudoun Heritage Farm Museum, Segra Field, and The Lodge at Hanson Park, with proper permitting from Virginia ABC.

  • Does your event include food concessions, food trucks, and/or preparation areas?*
  • Do you plan to provide portable restroom facilities at your event?*
  • Type of Sports Use*
  • My Use will Include*
  • Format: (000) 000-0000.
  • Browse Files
    Drag and drop files here
    Choose a file
    Cancelof
  • I have read and agree to terms contained in the PRCS Code of Conduct*

  • Renters/Vendors are not covered by the County of Loudoun liability insurance.

    a. All Renters/Vendors are liable for any damage incurred to the facility, its equipment, and grounds during their use. If it is determined that the renter/vendor has caused damage or had excessive trash, then the department will charge the cost of repair or cleanup to the renter/vendor. The renter/vendor accepts full responsibility for all damages to County property caused by said use and for the prompt and proper settlement of claims for such damage. The renter/vendor must acknowledge that they have read and understand the General Rules and agree to follow them and agree to comply with these rules and accept responsibility for the actions of each person in the group.

    b. Renters/vendors who offer fee-based programs must have their own liability insurance.

  • Should be Empty: